From: College Secretary To: Deans & All Heads of Departments/Units
Ref: CMUL/ADM/JP/02 Date: June 10, 2021
SUBJ: ANNUAL PERFORMANCE APPRAISAL EXERCISE FOR JUNIOR STAFF– 1ST OCTOBER, 2020 – 30TH SEPTEMBER, 2021
The forms are to be completed by all Junior members of Staff whether recommended for Promotion/Confirmation/Annual Increment or not, Departmental Heads are to:
Kindly bring to the notice of staff in your Department/Unit that there will be penalties for misinformation and distortion of facts presented to the Personnel Unit. Degrees and Certificates IN VIEW should NOT be included.
The Junior Staff Unit will thereafter collate the recommendations as forwarded by the Departmental Promotions Committees and supported by the Dean or Head of Department/Unit or Chairman of the Management Board, for the consideration of the Junior Staff Appointments, Promotions and Disciplinary Committee.
The forms downloaded are to be completed by all members of staff whether or not they are being recommended for promotion. (Printed in Portrait Size and not Landscape). Please note that the reporting system demands that every candidate should be given the opportunity to read the contents of his/her ASSESSMENT (p.5 of the APER form) comment on them if he/she wishes and append his/her signature in the space provided. After completion, the forms should be returned to the Chief Executive Officer (Junior Staff Unit) in three (3) batches as follows:
(a) those recommended for increment;
(b) those recommended for promotion; and
(c) those recommended for confirmation.
Recommendations for promotion must be justified based on one or more of the following reasons:
The following guidelines should also be observed when recommendations for promotions and confirmations of appointment are made:
After completion, the forms should be returned to the Chief Executive Officer (Junior Staff Unit) in three (3) batches as follows:
The Appraisal Forms should be processed and forwarded together with photocopies of their credentials and last letter of promotion/appointment for those recommended for promotion.
Completed APER FORMS for the Junior Staff should reach the Junior Staff Unit not later than Friday, 23rd July, 2021.
Please note that:
Right of Individual to Appeal
An individual who feels that his/her claims to promotion have been overlooked shall have right of appeal to the Provost/College Secretary (as applicable), he/she shall send a copy of his appeal through the Dean of Faculty or Head of Department who shall comment on his/her appeal to the College Secretary.
The Junior Staff Appointments, Promotions and Disciplinary Committee shall meet at the earliest opportunity to review such appeals presented by the College Secretary to the Committee together with all relevant comments.
It will be appreciated if completed forms are forwarded to the Chief Executive Officer (Junior Staff Unit) NOT LATER THAN FRIDAY, 23rd JULY, 2021. Forms not received before this date will not be accepted for consideration.
The Junior Staff Appointments, Promotions and Disciplinary Committee will thereafter collate the recommendations as forwarded by the Departmental Appointments and Promotions Committees and supported by the Dean or Head of Department/Unit or Chairman of Management Board, for the consideration of appropriate Boards and Committees.
The Board requests Faculties/College, etc. to ensure that APER forms are properly completed, signed and dated by the candidates and respective Heads of Departments/Deans, etc.
Please note that this End of the year APER form carries 60% score while the previous mid-year APER-Form carries 40% score, this brings the total score to 100%.
Mrs. V.N Onaneye
for: College Secretary