From: College Secretary To: Deans & All Heads of Departments/Units
Ref: CM/SSAP/27 Date: June 10, 2021
SUBJ: ANNUAL PERFORMANCE APPRAISAL EXERCISE – 1ST OCTOBER, 2020 – 30TH SEPTEMBER, 2021
The forms are to be completed by all Senior Administrative, Secretarial and Technical Staff whether recommended for Promotion/Confirmation/Annual Increment or not, Departmental Heads are to:
Kindly bring to the notice of staff in your Department/Unit that there will be penalties for misinformation and distortion of facts presented to the Personnel Unit. Degrees and Certificates IN VIEW should NOT be included.
The Administrative and Technical Staff Unit will thereafter collate the recommendations as forwarded by the Departmental Promotions Committees and supported by the Dean or Head of Department/Unit or Chairman of the Management Board, for the consideration of the Administrative and Technical Staff Committee.
The forms downloaded are to be completed by all members of staff whether or not they are being recommended for promotion. (Printed in Portrait Size and not Landscape). Please note that the reporting system demands that every candidate should be given the opportunity to read the contents of his/her ASSESSMENT (p.5 of the APER form) comment on them if he/she wishes and append his/her signature in the space provided. After completion, the forms should be returned to the Principal Assistant Secretary (Admin. & Tech.) in three (3) batches as follows:
(a) those recommended for increment.
(b) those recommended for promotion and
(c) those recommended for confirmation.
Recommendations for promotion must be justified based on one or more of the following reasons:
The following guidelines should also be observed when recommendations for promotions and confirmations of appointment are made:
After completion, the forms should be returned to the Principal Assistant Secretary (Administrative and Technical Staff Unit) in three (3) batches as follows:
The Appraisal Forms should be processed and forwarded together with photocopies of their credentials and last letter of promotion/appointment for those recommended for promotion.
Completed APER FORMS for the Senior Staff should reach the Administrative and Technical Staff Unit not later than Friday, 23rd July, 2021.
Please note that:
Right of Individual to Appeal
An individual who feels that his/her claims to promotion have been overlooked shall have right of appeal to the Provost/College Secretary (as applicable), he/she shall send a copy of his/her appeal through the Dean of Faculty or Head of Department who shall comment on his/her appeal to the Provost/College Secretary.
The Appointments and Promotions Committee for Senior Administrative and Technical Staff shall meet at the earliest opportunity to review such appeals presented by the Provost/College Secretary to the Committee together with all relevant comments.
It will be appreciated if completed forms are forwarded to the Principal Assistant Secretary (Admin. & Tech.) NOT LATER THAN FRIDAY, 23RD JULY, 2021. Forms not received before this date will not be accepted for consideration.
The Appointments and Promotions Committee for Senior Administrative and Technical Staff will thereafter collate the recommendations as forwarded by the Departmental Appointments and Promotions Committees and supported by the Dean or Head of Department/Unit or Chairman of Management Board, for the consideration of appropriate Boards and Committees.
The Board requests Faculties/College, etc. to ensure that APER forms are properly completed, signed and dated by the candidates and respective Heads of Departments/Deans, etc.
Adebimpe Odeniyi, Esq.
For: College Secretary